LOW RATES ON OFFICE MOVERS

Managing a successful business is tough but trying to manage a business while in the middle of a full office relocation might seem impossible. Not only are you trying to keep operations going, but you’re having to do that in a constant state of flux with boxes everywhere and a flurry of packing activity.

This is a time when a professional mover is worth their weight in gold. Some may view hiring a professional moving company as an unnecessary expense. However, the time and resources you’ll save by not losing business manpower, makes up for the menial cost. A moving crew can get your office moved quickly and efficiently, so there’s less impact to your bottom line!

TYPICAL COMMERCIAL RELOCATION PROCESS

At its core, moving an office looks a lot like moving a residence: sensitive documents must be handled with care and heavy furniture transported to the new location. The primary difference between these types of moves is working around your schedule to minimize the impact on your business.

From there, the agent will discuss storage options: are you moving all at once or spacing it out over the course of a few days or weeks? Will you need long-term storage for any reason? If so, the agent will most likely set you up with a good deal from a trusted provider. Finally, the moving coordinator will work with you to make sure everything is done according to plan. You may have as many people on-site to help as you would like, but the moving team – under instruction from the team leader – will take care of all the work

MOVING SERVICES AVAILABLE FOR YOUR OFFICE

Many people are unaware of all the things that moving companies can do, especially when it comes to office relocations. Not only are professional movers responsible for transporting items from point-to-point, but they can also provide a myriad of other services  as well.

Packing and Unpacking Services – Depending on the size of your staff and how much equipment you’ll need to move, packing up an entire business can be time-consuming and possibly dangerous. Moreover, a poorly packed truck can lead to thousands of dollars’ worth of damage. Professional movers are trained to pack and stack things the right way, which minimizes the risk to you.

Trash Pick-Up – If there’s excess waste at your company, a professional mover may be able to help you clean out the debris before and after your move.

Furniture Assembly and Disassembly – Larger items like desks or cubicles can be cumbersome to take apart. For an extra fee, many movers will break those down into manageable pieces, then reassemble them at the new location.

Packing Supplies – In case you want to take care of most of the packing yourself, moving companies can also help you find the right amount and type of boxes to get, saving you the hassle of guessing and possibly wasting money.

Office Moving Checklist: How to Plan the Perfect Office Move

Moving to a new office can be a serious task for a business – an office relocation job that often proves to be more challenging than anyone ever expected. In the majority of cases, the worst thing about moving a business to a new location is not the actual office moving costs but rather the lost time during the corporate move.

Ultimately, every day that an office is in transit will mean lost money for the company. And if all those days should turn into too many days or even weeks due to ineffective planning and bad time management, then the business could lose quite a lot of money in the meantime – and that’s an office moving scenario that nobody wants to happen.

Without a doubt, the only way to guarantee a successful office relocation is to follow an Office Moving Checklist – a super-detailed office move plan that will make sure the tough job of moving a business to a new location gets completed as quickly and effectively as possible

3+ months before the move

The more time you have for planning an office move, the better your chances of managing a successful office relocation will be. Ideally, you’ll have around 6 months to get ready for Moving day but you should be able to make it work in half that time (3 months) as long as you rely on your business moving checklist.

MAKE SURE you have found a new location for the business – one that has a number of advantages over the current place in terms of rent, location, type of building, square footage, and so on.

REVIEW again the conditions of the commercial property lease. Is there any danger of losing the deposit fee if you break the lease too early?

GIVE the landlord or the property manager an official notice that you plan to move the business office to another location.

SCHEDULE a move-out date after you reach a mutually beneficial agreement with the landlord or property manager about how much more time you’ll have in the current business office. Do all in your power to secure least 3 months to prepare for an office move in the best possible way.

PUT TOGETHER a team of trustworthy employees that will help you manage the office move project.

DISCUSS at length the upcoming commercial move with the members of the office move planning team and ASSIGN individual tasks to each person so that they know exactly what is expected of them.

SCHEDULE periodic meetings with the office move project team to coordinate your actions and monitor the overall progress. Planning a business move requires an impeccable organization and a distinctive effort from each company employee.

GET office moving cost estimates from at least 3 top-rated office movers in your area. GET those written estimates in order to compare their rates effectively and pick the winning offer that will fit your company budget and satisfy your relocation needs.

BOOK the services of the best office moving companies in your area – the best ones in terms of price and quality of service.

SET a budget for your office move as soon as you know how much your office movers will charge you for the job. A working moving budget can keep you from overspending on a business office move that’s likely to be expensive as it is.

CONSIDER purchasing extra insurance for the valuable office equipment and machinery. Insurance coverage is especially important when you’re moving a single piece or a few pieces of super-expensive machinery that your entire business depends on.

What would you look for in a good office moving company?

Everyone has to move sometime or another. But seasoned moving customers are well aware that not all moves run smoothly. Just as each moving company will differ in their services and prices, it’s extremely important to know what to expect on moving day

So you’ll want to do your homework and research as many vendors as possible. When researching, keep an eye open for scams and rogue movers, as they will never have your best interest in mind.

Any estimator that does a quick walk-through of the building will not catch all of the details when giving you the quote. When calculating, they should ask questions about what exactly you will be bringing with you to your new location.

Just be prepared to answer the questions regarding which items will not be going on the truck and will need to be decommissioned. You might be surprised to find that a number of companies operate under various names to avoid being assessed by the Better Business Bureau and other online review platforms.

Make sure the company has an address that is local and information about their licensing and insurance. Check for any other name the company does business as in addition to their state and federal license numbers.

MOVE MANAGEMENT

Change is constant, and never is this adage truer than for facility managers facing down the realities of the modern office environment. Whether a company is embarking on a completely new build, growing rapidly, merging with another organization or simply shuffling internal seating arrangements, move management has become a core function of the facilities management team.

Even a small move can consist of many connected parts that need to be synchronized, and it’s the job of FMs to make sure that the day-to-day operations of a company aren’t too heavily impacted in the process. This demand for efficiency places a heavy burden on facilities management teams: a successful move requires the careful consideration of countless factors. And if all the stakeholders aren’t properly looped in and all the variables aren’t considered, a move can quickly end up costing more and taking much longer than anticipated.

So how do you make sure that an office move takes place as expected? Managing a move successfully demands strategic planning, effective communication, collaboration, a workable strategy for moving teams and proactive steps that protect against disrupting business operations for a significant amount of time. If this sounds like a tall order, it is: but with the right preparation and tools, a streamlined office move is within your reach.

What is Move Management?

The definition of move management is simple—it involves relocating staff members and support materials from one space to another—but the planning and responsibilities that come with it can be complex. The process traditionally sees an organization leave their current premises for a new office, although intra-office and departmental moves are also becoming the norm.

Another important aspect of move management that is often overlooked is the ad hoc movement of employees within an office, often referred to by facilities management teams as churn. In some offices, moves need to be authorized by managers, but in others, employees are allowed to decide for themselves if they want to move to another desk. Regardless of who needs to sign off on a request, though, keeping close track of these moves is important. FM teams need to facilitate and schedule changes, and also keep HR, IT and other departments fully informed of who sits where.

How to Prepare for Office Move?

Getting ready to relocate an office or business can be much stressful than relocating a home. The need to keep all things in your head while moving an office could be so tiring. To have hitch-free office relocation, you need to plan and prepare appropriately. Continue your business in a new place comes with lots of excitement. Relocating to a new place that is more spacious than the previous office space means that your business is growing and your employees will also be expecting to work in a more upgraded office.

Making sure the business continues without any obstacle is very important even though moving is going on. To have a hitch-free office move, hire a professional moving company that has experience in commercial relocation. Regardless of the distance of your relocation, the business owner must prepare before the moving date. Draft a moving checklist to avoid trouble during the entire office relocation will go a long way. This post will go through all you need to know about office move. Let’s start by highlight some of what should be included in your office checklist.

Office Moving Checklist

Create a moving checklist for your upcoming office relocation means that you have something to fall back on when necessary. Among the things that should be included in your moving checklist include office inventory, casting aside non-essentials, setting up of relocation committee, arrangement with interior designers, and contacting moving companies,

Develop a Timeline

The important dates on the business calendar should be the basis on which the relocation is planned. Take a note of the events on the moving timeline. The expiry date of your current lease should also be considered. The manager in charge of the property should be aware of the upcoming moving date. Inform the entire employees and suppliers about the scheduled moving date.

Assign Tasks and Set up a Relocation Committee – Optional

Involving your staff in the move at the early stage is essential. Relocation committee will help make the office transition easy on the rest of the employees, as well as help you in planning and organizing the event. Ensure the committee oversees the tasks and assignments as assigned to each member, as there are more than enough tasks to do as the relocation progresses. Ensure you assign some to your employees and add each task to the list.

Tips for Good Packing

Packing a box properly is crucial when it comes to shipping. If your item is not packed well, it probably won’t stand a chance in the carrier’s fast-paced hubs full of drops and falls from conveyor belt to conveyor belt. The carriers know this and have come up with several resources to use for all the do-it-yourself packers out there.

PICK THE RIGHT BOX: Box selection is crucial. Everyone likes saving money and some do this by recycling a used box to ship their item. Recycling is great! Just make sure the box doesn’t have any water damage, rips, tears, holes, or anything else that weakens the integrity. What most people don’t realize is that boxes lose 60% of their strength after the first shipment. Keep that in mind when choosing a box!

REMOVE OLD LABELS AND BARCODES: You want your package to go to the right place, right? Make sure you remove or cover up old shipping labels so the package doesn’t get miss-sorted and go to the wrong place. Believe it or not this happens quite a bit. One time we had someone come into our store with a box that had three shipping labels on it

WRAP ITEMS INDIVIDUALLY: When shipping fragile items, it’s important to wrap them separately. This can be done with bubble wrap, foam sheets, or newsprint to prevent scratching. Wrapping items individually prevents them from hitting each other with enough force to cause damage. If you put two or more items together and wrap them as one, it may protect them from other items in the package, but it won’t protect them from each other.

USE PROPER CUSHIONING: You should never pick up a box and hear items shifting around in the box–unless your shipping something like LEGOs. Severe damage can result as nothing protects the item from the edges of the box or outside forces being applied to the package. There should be cushioning in the box to prevent items from freely moving about the package.

Easy Moving And Packing Tips That Will Make Your Move Dead Simple

Get rid of everything

Okay, maybe not everything, but the more unused and unnecessary items you eliminate from your home, the less stuff you’ll have to pack up, haul across town, unload, and organize.

Sort things by category

Take a cue from Marie Kondo and organize your belongings by category, not by room (note that the category part only applies to the organization process, not the unpacking — that’s a whole separate ordeal).

Donate

If you’d like to donate your items, check out our guide on where to donate your old clothes, books, furniture, toys, and more

Set aside stuff to sell.

You probably have a few items you no longer want, but would love to get a little money for. If that’s the case, set these items aside and determine where you can sell them

MakeSpace

For everything you don’t want to take with you but can’t say goodbye to yet, schedule a MakeSpace pickup.

The Best Packing Service

One of the greatest stressors while moving is not knowing whether you’ll arrive at your new home to find that your favorite dishes chipped and your vintage vanity mirror cracked

Between the fear of incorrectly packing your valuables and the pain of going room by room and drawer by drawer, there’s plenty of incentive to hire professionals to pack for you.

Plus, if you’re on a time crunch and need to get out of your house by the end of the month, if you have items that are too large to pack yourself, or if you have children or pets to supervise, pro packers can be especially worth the added cost.

We found the best by-the-hour packers in the biz for your DIY move. And if you’re doing a full-service move, you can pay for packing through the mover you’re working with or book any of the companies below.

It has lots of locations

A good packing company is of no use to you if you live outside its service area. It can boast all day about its killer swing set–breakdown or fragile-item packing capabilities, but if it can’t get a packer out to your house, you can’t benefit from those cool services.

Top Packaging Tips to Help Avoid Damage

Nothing is more disappointing than receiving a damaged parcel through the post. It’s the sender’s responsibility to make sure the parcel is packaged correctly but accidental damage obtained through transport is possible. Before you head to the post office compare parcel delivery quotes to make sure you get the best price for your delivery. You could save as much as 80% on potential shipping costs! Read our top five packaging tips to help prevent damage below

Use new, double-walled boxes

We start the packaging tips with focusing on the quality of boxes you use. Be careful if you choose to reuse old packaging. Cardboard boxes are easily damaged and provide much less protection if they are. Before shipping your package, you should feel comfortable that your item is secure and box is sturdy. You should also remove or cover any old labels that are visible to ensure your package is sent to the correct location

Don’t use fabric or cloth bags

Just like packing your item in a brand-new box, you want to avoid using fabric or cloth bags. Despite their attractiveness, they provide also no protection or support to your item even if you pad the bag out with bubble wrap. Use a robust material to avoid leaving your contents at risk.

Use bubble wrap for protection

No matter how big or small your parcel is, it’s a good idea to pad it out with plenty of bubble wrap to add an extra layer of protection to your item(s). Cushioning your items will prevent them moving around and protect them from accidental damage. If your package contains a fragile item, make sure it’s placed in the center, avoiding all four sides of the box

Avoid shipping expensive items – if you can!

If you’re concerned about the safe arrival of your package, don’t send it at all. If you have no choice but to ship your package because it physically isn’t possible to deliver it in person, make sure you have insurance. Although it is possible to send high-value items including jewelry and antiques by courier, you should find out the maximum value of an item you can send and if there is additional protection available.

THE RIGHT PROFESSIONAL PACKING SERVICES FOR YOU

Packing everything you own for relocation can be a daunting task – it seems like something you should be able to handle once you figure it out. And besides, hiring a professional Vancouver moving company is expensive enough without additional costs. But using professional packing services can save you time, money, and a lot of frustration. Here are some tips on finding the right professional packing services for you and your family.

When to use the Packing Services of a Moving Company

Ideally, all of your belongings (except last-minute items) should be packed and ready to go by moving day

And don’t forget, before you even begin packing, you will need packing supplies such as china paper, bubble wrap, moving boxes, and packing tape. The moving company you hire will normally

Common Packing Options a Moving Company Offers

Most Vancouver movers offer different kinds and levels of packing services. When deciding the level of packing services you need,

Self-Packing: The movers wrap and prepare the furniture for transit; you pack up everything else. Vancouver moving companies offer supplies on order if you need them. This is advisable. When you order supplies from a professional moving company, boxes are a standard shape (easier to load) and packing supplies such as tape, china paper, and bubble wrap are industry standard.

What are the benefits of  professional packing services?

Anyone who has ever moved (especially long distance) knows how important proper packing is to the overall success of a move. Most people start out trying to carefully pack their valuable belongings but as the move draws closer most people start taking shortcuts. Packing becomes more haphazard within a couple of days of a move. With most people making money on the sale of their home it makes sense to set some of your moving budget aside to hire professional packers  to perform the packing job.

Professional packing is a skill acquired through training and experience. Like a lot of chores with physical demands, doing something regularly means you eventually do it much better than an amateur who doesn’t pack for a move very often. Most people don’t move every year and packing is time consuming and hard work. There are several advantages to having professional packers.

Save Time During Your Move

When moving, you are thinking about many things that must be accomplished to ensure a smooth move. Packing is a stressful, boring and annoying job that not all of us are willing to do. Brown Box Movers can free you of some moving burdens such as acquiring boxes and packing up every room in your house including the kitchen, bathroom and attic.

Packing Expertise

Packing services ensure that all items regardless of their fragility are packed safely and securely. services  packers also have immediate access to high quality packaging materials that you may not even consider when deciding to do the packing or not. Hiring packing services is the most important decision you’ll make when moving.

Experience and familiarity with packing materials and procedures

You will have peace-of-mind knowing that your personal effects are carefully protected using our specialised packaging materials secured in sturdy purpose-designed cartons.  highly trained professional packer will arrive at a designated time with all the appropriate packing materials and get the job done efficiently, in a minimum of time. yhey know what problems commonly arise and how to pack and transport effectively to minimise these during your move. Using a professional packer can also reduce the number of boxes used, meaning less boxes to be unpacked upon arrival to your new home and more time for you!

Professional packers will use the right equipment

If you live on a third or fourth-floor packing and moving all those belongings can be a pretty big hassle. Especially if you have some furniture that needs to be disassembled or maybe some appliances. You can find professional packing services that offer this as well. They can disassemble all of your furniture, appliances and pack them for you. And the best thing is that you can hire them to unpack you as well. Professional packers will come to your home prepared – they will have all the equipment needed to pack all of your belongings. And the good side is that once they are done unpacking, you will be able to handle your leftover packing materials. You can do some DIY projects to give them away – the choice is yours.

All of your boxes will be sorted properly

When it comes to moving, it is common that boxes get misplaced. Maybe you labeled some box wrong and it ended up in the garage instead of the bedroom. By hiring professional packers – you are avoiding that. Your belongings will be sorted correctly once they arrive in your new home. The only thing you can consider, you can pack all of your valuable items by yourself and you can keep that box with you during the relocation. The choice is yours!

Heavy Stuff Goes On the Bottom

Packing is an art. There’s a process, and a proper order.

Heavy stuff on the bottom, light items on top.

It’s exactly like bagging your groceries. You don’t want to crush your light items, and the heavy items will help hold the boxes rightside up.

Have a Stack of Newsprint On Hand

Newsprint is great for wrapping around your breakables.

It adds an extra barrier, and when coupled with the right packing materials, it’s super handy.

When you get your newsprint, make sure it’s easily accessible in your packing zone.

Put Small Items in Small Bags Before You Pack

Every homeowner has some really small items you’d lose if they weren’t kept in another larger container. I.e. pencils, paper clips, or screws.

If you have teeny-tiny items to bring with you, group them together and put them in small sealable bags first. By pre-packing them, they’ll be easy to find when you’re unpacking.